01
Reactive requests interrupt planned work
Each new issue needs its site, asset, contract and service priority checked before it reaches the right team.
AI FOR Facilities ManagementKeep sites running.
Keep sites running.
Keep contracts on track.
AI implementation for hard facilities management providers responsible for buildings, assets and maintenance contracts. Connect reactive requests, planned work, contractor evidence and client reporting to reduce administration across sites.
Hard FM providers · Multi site contracts · Contractor networks
2 to 4 weeksto a focused working proof
Senior engineeringresponsible for the implementation
Magus.PLANNED MAINTENANCE ASSURANCE
Maintenance assurance
ExampleWork orderCertificateRemedial record
01
AHU / 07Certificate reference needs checking
02
Lift / 02Closure evidence outstanding
03
Client registerNext owner recorded
Completion status and adequate evidence are different checks.
Match the asset register to the planned tasks.
WHERE THE WORK SLOWS DOWNWhere does the
Where does the
operation lose time?
Repeated checks, searches and handoffs take time from the work your team needs to move forward.
02
Completed jobs still need evidence checks
Certificates, photographs and remedial records must match the asset and obligation before the job can be signed off.
03
Remedial actions need repeated chasing
The office follows up missing evidence, repeat visits and unresolved defects to establish what is actually closed.
04
Client reporting rebuilds the same picture
Site updates, outstanding work and commercial exceptions are collected again for each reporting cycle.
WHAT WE CAN BUILDAI that earns its place
AI that earns its place
in your operation.
Protect contract margins by reducing evidence chasing, repeat administration and the work needed to prepare each client report.
01
Reactive maintenance intake
Match incoming issues to the site, asset and contract, then prepare a priority and routing recommendation for the coordinator.
BUSINESS GOAL
Faster preparation of new requests without losing contract context.
02
Maintenance evidence checks
Match work orders and certificates to assets and agreed requirements.
BUSINESS GOAL
Less checking before maintenance evidence is ready for review.
03
Remedial action coordination
Connect recurring defects, contractor responses and closure evidence to the responsible owner.
BUSINESS GOAL
Fewer unresolved actions lost between contractor visits.
04
Client reporting
Prepare site and asset exceptions from the same working records used to manage them.
BUSINESS GOAL
Less manual assembly of each client report.
MEASURING THE VALUEMake the business case
Make the business case
measurable.
Agree the baseline, then measure the change. These are measures for a first project, not claimed client results.
01
Admin hours per contract
02
Time to close evidence gaps
03
Report preparation cost
We track accuracy, exceptions and review effort alongside speed, so work saved in one place does not become rework somewhere else.
ONE WORKFLOW, IN PRACTICE
Find the maintenance evidence gap before the client review
- 01
What comes in
Completed work orders and contractor certificates arrive across several sites and assets.
- 02
What the AI does
Match evidence to the right asset and task, then flag missing certificates and unresolved remedials.
- 03
What your team receives
An exception register showing the evidence gap, responsible owner and next action.
HUMAN REVIEW
The facilities team reviews evidence and approves closure; the system does not certify compliance.
Illustrative workflow.
WHO WE WORK WITHDoes this sound
Does this sound
like your business?
We work with facilities providers responsible for the maintenance of client buildings and portfolios. HVAC may be one part of a wider contract covering several building systems, specialist contractors and reporting obligations. The implementation follows the site, asset and contract so the team can see what is due, what is complete and what still needs attention.
Scope follows the volume of recurring work, the number of systems involved and the decisions your team needs to make. A small central team can still run a complex operation.
01
Hard facilities management providers
Teams managing building systems such as HVAC, electrical and fire systems, with planned maintenance and asset evidence.
02
Multi site facilities contractors
Providers responsible for maintenance delivery and reporting across client buildings with different contract requirements.
03
Outsourced facilities operators
Central teams coordinating specialist contractors, asset obligations and unresolved maintenance across a portfolio.
RELEVANT DELIVERY EXPERIENCESee the work behind
See the work behind
the approach.
CLIENT IMPLEMENTATION
Wachir Pest Control
an owned field operations platform built around its service business.
The relevant experience is linking field work to the operation behind it.
Read the case study ↗
A PRACTICAL FIRST PROJECTOne workflow. Real data.
One workflow. Real data.
A working result.
01
Choose a workflow across reactive intake, maintenance evidence or client reporting.
For an evidence proof, replay one reporting period and check missing certificates, repeated remedials and review time.
02
A focused proof of concept ships in 2 to 4 weeks.
The result shapes the production scope, with the access, integrations and operational support needed for daily use.
YOUR NEXT STEP
Where does your facilities operation lose time?
Bring us one workflow, real examples and the people who know the work. We’ll identify a practical first build.